CHAPMAN FARM

Homeowners’ Association

Crofton, Maryland

MINUTES OF THE ANNUAL MEETING OF HOMEOWNERS AND BOARD OF DIRECTORS CONDUCTED ON APRIL 29, 2003 AT THE CHAPMAN FARM CLUBHOUSE.

CALL TO ORDER:

The meeting was called to order at 7:00pm with the following members present:

• Mike Kinzel President
• Carolyn Griffon Vice-President
• Mark Collins Treasurer

• Nancy Chick, Community Manager and Danelle Boso, ProCom Management

ROLL CALL AND CERTIFICATION OF PROXIES

8 homeowners were present at the meeting and there were 25 proxies on file at the offices of ProCom.

PROOF AND NOTICE OF MEETING

A letter was sent out to homeowners on March 5^th, 2003 notifying them of the re-scheduled annual meeting on April 29^th, 2003 at 7:00pm, at the clubhouse.

HOMEOWNERS COMMENTS

• Homeowner asked what is being done to enforce the speed limit in the community. Mike explained that they have been talking to the County and that they had done a traffic study and they said “No” to putting up stop signs and speed bumps. One resident said that a new law was just passed allowing cameras to help catch violators. He urged the community to write the Governor in favor of this law so that he will not veto it.
• Homeowner asked what could be done to get the County to come out and shovel the streets. Mike asked Nancy to find out who the County uses to shovel the snow and contact them directly.
• Homeowner reported that there has been more activity at the park area after dusk and he wanted to know if there would be more private enforcement. Mike asked Nancy to find out if there is another person available to do private patrol.
• Homeowner asked about placing dog stations at the bottom of Pearl and two up by the park. The board said that the stations are costly. Each station is $500 and they do not have any plans to install the stations at this time.
• Homeowner asked about the architectural guidelines and whether they provide for changes in technology. Mike said that if it is not in the covenants then he would not approve, but for something like Trex, which is not specifically mentioned, but is wood-like, then he would approve of something like that.
• Discussed fountains that would be installed, for aeration, in the ponds.

Items that were accomplished in 2002

• Re-landscaped the hill that was drainage.
• Repaired the hill that was leaking into resident’s backyard.
• Fence was painted
• Trees were cut and trimmed.
• Repaired the fence in the back of the Clubhouse.
• Repair of the tennis courts.
• Installed “No Trespassing” signs and “No Parking” signs.
• Reduction in delinquent homeowner assessments and outstanding collections.
• Raised assessments.

ADJOURNMENT

Being no further business to come before the board, the annual meeting was adjourned at 7:45pm.

Carolyn Griffon moved to adjourn the meeting and Mark Collins seconded the motion. The motion

carried.

Submitted by: Hayley N. Hancock Recording Secretary Approved by: ___________________