THE BOARD OF DIRECTORS OF THE CHAPMAN FARMS HOMEOWNERS ASSOCIATION MET AT THE CHAPMAN FARM CLUBHOUSE ON MAY 27, 2003.
CALL TO ORDER:
The meeting was called to order at 7:14pm with the following
members present:
The minutes from the monthly meeting held on April 27, 2003
were approved as amended. There was an
error in the meeting date. The minutes
said that the next meeting would be held on April 20, 2003 and the correct date
is April 27, 2003. Carolyn Griffon
approved the minutes as amended.
The General Trial Balance for the Association was reviewed and it is in accordance with the Budget for the fiscal year.
MANAGEMENT REPORT
Nancy Chick of ProCom gave the management report.
1. Transfer of Ownership to date
a. None.
b. 5% rentals in the community.
2. Projects
Completed/Underway
a. Ossman drainage (by tennis courts) completed by Jams
b. Top soil above Forsythia bed to be completed. (Rain)
c. No parking signs done by county along Riedel Rd.
d. Fountain for wastewater management ponds ready. (Information to be provided at the mtg.
e. Bebb-county will fill top of pond.
3.
Proposals
a. Proposal from Jams for turf repair.
4.
General Matters
a. Vacuum at clubhouse needs to be replaced. - Approved purchase of a new
within a reasonable
amount.
b. Board decision to make quarterly reserve contribution. (T-Bill?)
Next
monthly meeting – June 24th, 7pm at Chapman Farm Clubhouse
OLD/NEW BUSINESS
· Discussed the fountains. Mark asked Nancy if they would receive a discount from BGE for the lights, if they ordered lights for 2 fountains. Nancy will ask contact BGE and find out. She will ask for a proposal for 2 fountains.
· The board decided that further discussion was needed in regard to having colored lights in the fountain. Mark was also concerned that the fountain lights would disturb some of the residents that back up to the pond.
· The board discussed the cost to run the fountains and it would be $1,140.00 a year for just one of the fountains to run.
·
Mark motioned that there be further discussion on
the fountain and any decisions regarding the fountain be postponed until next
month’s meeting. Carolyn Griffon
seconded the motion. The motion
carried.
·
Late Fees- The board discussed the late fees and
requests to waive them. Mark made the
motion that if anyone calls requesting that their late fees be waived that they
are to be told that the board does not waive late fees for any reason. Carolyn Griffon seconded the motion and the
motion carried.
· Mark requested an updated delinquency list. Nancy will provide an updated list.
· Discussed sink hole on Elton Ct. Renter lives in the home and has blocked off the area with a chair to keep anyone from getting hurt. County workman came out and looked at the hole and agreed that it was a County problem and he said that they would not be able to repair it until September. Nancy will contact the homeowner and let them know that they need to follow up with the County so that the sinkhole is repaired.
· Diane Hoffman on Trumble, asked Nancy if the board would authorize Jams to plant trees on top of the hill behind her home to keep the kids from sliding down the hill into her yard. The board agreed that the hill is considered common area. Ms. Hoffman is free to plant trees on her own property, but the board would not approve any planting of trees on the common area.
· Rick mentioned that he is interested in starting a newsletter. The board suggested a quarterly letter. There were some suggestions made for the newsletter such as a new homeowner spotlight, or an article introducing Nancy Chick as the new ProCom Association Manager for Chapman Farm.
ACC REPORT
· Flagpoles- Discussed flagpoles. Flagpoles are not permitted per the covenants and the board stands behind this. The homeowners that wish to have flagpoles are welcome to petition the community and rally support to change the covenants. Nancy will contact the homeowner and give him the percentages that are needed to change the covenants and direction to accomplish it.
· Robin Miller of 2807 Andy Ct. has submitted an ACC request for a perimeter fence. The board approved the request providing that the fence is made of wood. If the fence is not made of wood then the request is denied.
· John White of 1594 Chapman Rd. Submitted a request for a deck. Approved.
·
Rick Gloekler of 2814 Klein Ct. submitted an ACC
request for a pool. Approved
providing that there is no drainage into the common area and there is a 10 ft.
run-off.
ADJOURNMENT
Being no further business to come before the board, the meeting was adjourned at 8:20pm. Carolyn Griffon move to close the meeting and Rick Gloekler seconded the motion. The motion carried. The next meeting will take place on June 24, 2003 at 7:00pm at the Chapman Farm clubhouse.
Submitted by: Hayley N. Hancock Approved by:
___________________
Recording Secretary