THE BOARD OF DIRECTORS OF THE CHAPMAN FARM HOMEOWNERS ASSOCIATION MET AT THE CHAPMAN FARM CLUBHOUSE ON JULY 29, 2003.
CALL TO ORDER:
The meeting was called to order at 7:06pm with the following
members present:
The minutes from the monthly meeting held on June 24, 2003
were approved as written. Carolyn
Griffon moved to approve the minutes as written and Brian Slack seconded the
motion. The motion carried.
The General Trial Balance for the Association was reviewed and it is in accordance with the Budget for the fiscal year.
MANAGEMENT REPORT
Nancy Chick of ProCom gave the management report.
1. Transfer of Ownership to date
a. Brandon L. & Tonya E. Jay to 2810 Traxler Ct.
b. 5% rentals in the community.
2. Projects
Completed/Underway
a. Dead trees removed from common area behind Bains/Strongs
b. Back fence slat to be fixed by Arundel Deck & Fence
c. Erna Ct. street sign replaced.
d. Chapman Ct. street sign to be replaced soon.
e. Waiting for BGE designer to contact Nancy.
3.
Proposals
a. Proposal from Jams for trees inside islands forthcoming.
4.
General Matters
a. Hoffman letter
b. Fence
letter & pictures
c.
Sample strong delinquency letter
d. JAMS
report sheets
e. Phone
Log
Meeting
Schedule – August 26th, 7pm at Chapman Farm Clubhouse
Executive Session
HOMEOWNER COMMENTS
· Eugene Cordes of 1550 Chapman Road submitted a report to the Board of Directors regarding the slowing of traffic on Chapman Farm Road. See attached report.
· Nancy will call the County to find out if a traffic study can be done in the community.
· Lisa Larcher of 1610 Petes Court, had damage to her home and back yard from a storm that destroyed 5 pine trees in the common area behind her home.
PRESIDENT’S REPORT
· Mike asked Nancy for an update on the fountains. Nancy said that she did not think that they would be completed by January. Mike said that they would like to see some sort of progress on the fountains soon. Nancy said that if the board agreed to go with the 2 horse power instead of 5 horse power they could get 2 engines for the price of one, reducing the price. The board decided to switch all of the 5-horse power to 2 of the 2 horsepower engines.
· Mike said that the County needs to come out and trim the trees and they need to cut them to the 8 ft. minimum. Mike suggested that they mark the trees first so that homeowners could see what will be cut. Carolyn suggested putting a memo in the newsletter explaining why trees need to be cut in order for them to grow taller.
OLD BUSINESS
· Brian asked if the front entrance signs were going to be replaced. Mike said that they have not had much success in getting bids for the replacement. Discussed having them painted.
· Discussed setting up a plan for the next 3 to 5 years to work on capital improvements. Discussed items for the plan such as signs, pond, porch of the clubhouse, and mulching of the playground. Carolyn suggested a list for the newsletter that residents could rank their priorities of the items that want taken care of.
· Discussed putting out signs to notify residents of the monthly board meetings. Brian volunteered to put the signs out on Pearl if someone would volunteer to put one on Chapman Rd.
NEW BUSINESS
· Carolyn Griffon handed in her written resignation from the board of directors because she and her family will be moving. The board thanked Carolyn for all her years of service and they expressed that she will be missed.
ADJOURNMENT
Being no further business to come before the board, the meeting was adjourned at 7:30pm. Mike moved to closed the meeting and Carolyn seconded the motion. The motion carried. The next meeting will take place on August 26, 2003 at 7:00pm at the Chapman Farm clubhouse.
Submitted by: Hayley N. Hancock Approved by:
___________________
Recording Secretary