CHAPMAN FARM

Homeowners’ Association

Crofton, Maryland

THE BOARD OF DIRECTORS OF THE CHAPMAN FARM HOMEOWNERS ASSOCIATION MET AT THE CHAPMAN FARM CLUBHOUSE ON NOVEMBER 29, 2005.

CALL TO ORDER:

The meeting was called to order at 7:02pm with the following members present:

• Tim Johnson President
• Mark Collins Treasurer
• Rick Gloeckler Secretary
• Mike Consalvi Board Member at Large

• Scott Davis Managing Agent- ProCom
• Guest- Officer Peterson
• 2 homeowners were present.

APPROVAL OF MINUTES

The minutes from the meeting held on October 25, 2005 were approved as written. Mike Consalvi moved to approve the minutes from the previous meeting as written and Tim Johnson seconded the motion. The motion carried.

Sgt. Peterson- Report

• Sgt. Peterson reported that the traffic island up in the front of the community, by Chapman Road, needs to be illuminated. A letter will be written to Nestor to request that reflective items be placed on the islands, to help with the problem.
• Tim Johnson reported in last month’s meeting, that the trees need to be trimmed back from the lights because the trees are prohibiting the light’s illumination. The board would like to contact the County about trimming the trees back and also about changing the type of lighting in order to increase the illumination.
• Sgt. Peterson reported that there has been little or no activity up and around the clubhouse.
• Sgt. Peterson again, warned against the dangers of pedestrians walking 3 and 4 abreast in the road because it is very dangerous.
• Drivers are not stopping for stop signs.
• Garage doors need to be closed especially in the evenings because it can be an easy entry point into a home.
• Be aware of flyers and papers on your windshield. This may be a ploy to steal your vehicle when you get out to remove the flyer.
• Remember if you witness a crime or suspicious behavior to call 911 right away.

PRESIDENT’S REPORT

Tim Johnson- President

· The maintenance contract with CS Lawn was extended for 2 years. The snow removal contract was also extended. Both contracts were renewed without a price increase.

· Fire monitoring panel needs to be replaced per inspection of the Fire Marshall. Petibon was contracted to replace the panel at a cost of $725.00, with labor not to exceed $500.

· Tim met with Nestor Flores to discuss placement of the last of the Phase I speed humps. He has marked two spots on Chapman Road; one is on the straight away just before the turn, near a red picket fence and the other is going around the curve. Nestor recommends the one that is near the red fence, but Tim recommends the one that is just around the curve because it would have less impact in regard to noise. He would like the board to go out and view the marked areas and email him with their opinions.

PRESIDENT’S REPORT (Cont.)

· Fence proposal- $70,000 range to replace the entire fence system in the phased approach.

· This is the last homeowner meeting for 2005. There will be no meeting in December.

· Tim thanked the board for all of their hard work and accomplishments this year.

TREASURER’S REPORT

The General Trial Balance for the Association was reviewed and it is in accordance with the Budget for the fiscal year.

• Cash on hand in checking for the month (as of October 31, 2005) is $81,180.
• The cash on hand in savings is $271,075.
• The total income for the month is $68,960.
• The total expenses for the month were $16,370.
• Leaving a total gain for the month of $52,589.00
• The total gain for the year to date is $27,598.00

• Mark reported that the reserve study review has been completed and the top five items have been chosen for next year in regard to the 2006 budget. In 2006 the board is looking at maintaining the same level of funding in regard to the reserves and no increase in homeowner assessments.
• A budget hearing will be held on December 13, 2005 at 7:00pm.

GROUNDS COMMITTEE

There were no grounds committee members present at this evening’s meeting. The board has requested that the grounds committee provide a list of trees that need to be replaced.

ACC

• 4 new ACC requests were submitted to the board for their review. The requests will be reviewed in the Executive Session.

POOL COMMITTEE

· The board has asked that a survey of the surrounding area near the clubhouse, be done in order to find out if there is an area large enough to accommodate a pool.

· Tim has noticed that there have been very few votes, on the community website, in regard to whether homeowners are in favor or against the pool. He explained to the homeowners that were present, how to access the website in order to vote.

SOCIAL COMMITTEE

• Linda had a committee meeting a few weeks ago to organize upcoming events, but Scott has not heard from back from her about what was decided.

MANAGEMENT REPORT

Scott Davis of ProCom gave the management report.

1. Transfer of Ownership to date

A. Andras to Steven & Mary Hanson

1607 Trumbulls Court

02/15/05

$528,000

B. Murphy to Clark & Crystal Crider

2709 Maynard Road

08/05/05

$640,000

MANAGEMENT REPORT (Cont.)

C. McKeand to Kerri and Patrick Werrlein

2705 Verdis Lane

09/15/05

$593,000

D. Zeiders to Gary & Jennifer Heldt

2814 Brite Court

11/02/05

$565,400

E. Average sales price this period: $581,600

2. Proposals/Projects

a. ProCom has included three proposals for the removal and replacement of the fencing in the front of the community. (ACTION)

b. ProCom has provided the signed work order from Petibon Alarm to replace the inoperable fire monitoring panel at the clubhouse.

c. The two trees in the common area across from the clubhouse have been trimmed by Wye tree Experts.

3. Correspondence

a. ProCom has provided copies of all incoming and outgoing homeowner correspondence that has received and sent between the delivery date of September’s Board Package and November 23, 2005.

b. Any violation letters sent to homeowners that have correction deadlines (i.e. 30 days, 48 hours) have been scheduled for re-inspection on those specific dates.

c. Correspondence requiring ACTION:

There is no correspondence that requires action by the Board.

4. General Matters/ Miscellaneous

A. All action items have been completed for the month.

5. Executive Session- (See Executive Session)

Presented by: Scott M. Davis, CMCA, Managing Agent, Chapman Farm HOA

UNFINISHED BUSINESS

· A check needs to be cut to Sharon in order pay for the decorations that are needed to decorate the Chapman Farm entrance signs.

· Scott has not heard back from Nestor Flores regarding the trees that are over growing the stop signs.

· Ponds- The board is continuing to investigate the bubblers. There has not been much interest in pursuing this. Volunteers are needed to head up a committee to investigate the bubblers.

· The board asked Scott to find out from Nestor, if a bicycle path could be put along Chapman Road, Pearl and Price. Scott has not heard back from Nestor on this.

· Fence- the board will entertain bids to sand and re-paint the fences in the spring. The reserve study found that the majority of the fencing is in good shape and would only need to be re-painted.

NEW BUSINESS

· Tim attended the GCC meeting and there was a discussion regarding the proposed Maryland Horse Park. They are just in the study phase at this point. They want to put in large horse events with a stadium similar to the one in Upper Marlboro. Tim would like Scott to ask Jeff, the webmaster, to put a link in to the Maryland Horse Park feasibility study.

Being no further business to come before the board, the meeting was adjourned and the board immediately went into the Executive Session. The Executive Session ended and the open meeting was re-called open, and then all adjourned at 8:40pm.

Submitted by: Hayley N. Hancock Approved by: _____________________________

Recording Secretary